How to Reduce the Risk of Auto Rental Chargebacks

Photo via Roxanne Tamayo/Flickr
Photo via Roxanne Tamayo/Flickr

Five years ago, only about 20% to 30% of credit card fraud claims were "friendly fraud," where the cardholder made the transaction but later disputed it.

“Usually, they do it because they are unhappy with the company — either because of the way the company did business or something about the product or service sold,” said Suresh Dakshina, president of Chargeback Gurus. “Sometimes it's an outright attempt to get something for nothing.”

Auto rental companies are especially vulnerable to chargebacks. Customers may get upset at additional charges for fuel, tire damage, one-way drop-off, or having a young driver. A sudden change in plans, which by itself can put anyone in a foul mood, may mean getting hit with a cancellation charge, says Dakshina.

Customers may also find a rental company’s written policies confusing. They may accidentally sign for insurance or damage waivers when completing forms at the counter, even if they verbally agreed to something else.

With luxury rentals, the value of the vehicle can make those unexpected charges even higher. Luxury cars are also a tempting target for true fraudsters.

“A few years ago, a woman with stolen credit card numbers and stolen drivers’ licenses engineered the theft of 42 rental vehicles from a major rental car company in Orange County, Calif.,” said Dakshina. “Many of the vehicles were higher-end models such as a Mercedes-Benz E-350.”

Visa and MasterCard are well aware of the percentage of auto rental transactions that result in chargebacks, and they have tagged the car rental industry as being among the highest-risk merchants they deal with.

Reduce Processing Pain

According to UniBul Merchant Services, there is a direct correlation between customer disputes and chargebacks. Fewer disputes mean fewer chargebacks. UniBul recommends putting customer satisfaction at the center of credit card processing procedures, including getting new authorization every time that the customer requests to extend the rental period.

If the authorization is declined, UniBul recommends settling only the amount that was originally authorized and asking the customer for an alternative payment method on the remainder.

Then there's the 15% rule. If the final bill is at least 15% larger than the previously authorized transaction amount, rental companies will need an additional authorization for the difference.

Risk Reduction

Remember, the fewer unpleasant surprises for the customer, the less likely they are to initiate a chargeback.
Communication and transparency are vital. When customers are clear from the start about potential extra charges, they are less likely to get upset when they see the final bill, and consequently, less likely to file a dispute, according to Dakshina.

Email the contract terms and other information to customers so they know what to expect. Also make sure customers have your website address and telephone number. If they have any kind of issue, you want to make it easier for them to contact you than to dial the number on the back of their credit card, says Dakshina.

Make sure you are giving vehicles a thorough inspection before and after each rental. A determined scammer will try tricks if they don't think you are paying attention.

“An example is where a customer complained that the Mercedes-Benz AMG he had rented was performing like a Toyota Camry,” said Dakshina. “When a mechanic popped the hood of the car to check, he saw that a previous customer had stolen the high performance engine and swapped it for a cheaper one.”

Red Flags

Knight Insurance Group has identified a few red flags to watch for that can help avoid getting swindled. They include paying attention to someone with a local address but an out-of-state license or someone using a foreign driver's license without presenting a passport. Also, give extra scrutiny to one-day rentals, offers of cash payment, and walk-ins who don't own a vehicle.

If you suspect a customer is trying to take unfair advantage of the system, check out what he or she is saying on social media. Some people will boast online about their behavior.

According to Dakshina, here’s an example of a social media post: “I have probably done three or four credit card chargebacks against various rental car companies. If I have a charge, I don’t even bother calling them. I go immediately to my credit card company. I always win.”

Don't hesitate to keep a "do not rent" list of blacklisted customers who have won credit card disputes.
With so much at stake, it's important to run a comprehensive risk and vulnerability assessment to see where your business could be susceptible to fraud risk, according to Dakshina. If you don't have the extra resources, consider outsourcing fraud prevention to reliable specialists.

Comments

  1. Alan [ January 27, 2017 @ 09:53PM ]

    How to fight charge backs for damaged vehicles!? By the credit card association rules you cannot charge customer for damage. The only way is to go to court. What if customer is foreigner, tourist? Is anyone making sense in this!?
    Thanks

Comment On This Story

Name:  
Email:  
Comment: (Max. 10000 characters)  
Please leave blank:
* Please note that every comment is moderated.

 
 

Newsletter: Sign up to receive latest news, articles, and much more.

Read the latest

Auto Focus Blog: A blog covering fleets, auto rental and the business of cars

Understanding The Fleetification of Everything

As fleet miles increase exponentially, and as new stratum of fleet enter both consumer and business use cases, the "founding fathers" who gathered at Fleet Forward in Miami last week have some work to do.

The Problem with Valuing Safety Technology

As advanced safety technologies have migrated to mainstream vehicles, retaining value for these options at resale remains an issue.

ELD Mandate: Is Your Head Still in the Sand?

If you think you have 11 weeks to implement an Electronic Logging Device system to meet the Dec. 18 compliance deadline, you really don’t — for a few reasons.

Job Finder: Access Top Talent. Fill Key Positions.

>